Effective Time Management

  • Apr 1, 2020

No matter how hard you work, it is a fact that there are only so many hours in a day. Sometimes hours can fly by and it might feel like you didn’t get enough done. Time management is something we all work on and with a little effort, you can make the most of your hours. There are many tactics and some may work better for you than others. Below are some tips to get you started on your journey to time mastery!

 

SMART Goals

Specific, Measurable, Achievable, Realistic and Time-bound. When setting goals for yourself and your company, run each through these 5 points. If you have an answer to each point, then the goal is most likely ready to be worked on. With this framing in mind, you have a clear image of the goal and how you will get there.

 

Time Audit

Spend one week tracking all of your work activities. Include everything from emails, phone calls, data entry, meetings and brainstorming. Even if it’s 10 minutes, keep track of it. At the end of the week, tally your time under each activity and see how much each uses of your work time. You may be surprised by the results. From there you can find which items might need an adjustment to help you be your most productive.

 

Most Demanding Tasks First

This is basically the work equivalent of eating your vegetables. Starting with the biggest task you have sounds daunting at times, but it is the best strategy to be effective. Demanding tasks can take a lot of time and leaving them until later may result in them not getting done on time, or being rushed. The best part is that once that task is out of the way, it’s done and you can focus on your other work a little less stressed.

 

Calendar Management

This is one that sounds like a given, but we all could use a refresher. Try scheduling more than just your meetings, schedule when your going to do research, write that copy, or lock down and build those spreadsheets. Put in deadlines and give yourself set reminders to give yourself a heads up. Thanks to that time audit, you’ll have a good idea of how long each task will take. Planning out your week and month gives you a road map so that each day, you know what is needed to stay on track to reach those big goals.

 

Get Started

 

Procrastination can come in many forms. The task may be challenging, maybe there are many parts. You might be waiting until you have every angle ironed out or until each detail is perfect. The issue here is that while you are thinking these things in your mind, the work isn’t getting done. Just starting the project, even without every problem solved, is a great way to use your time more productively.

 


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